In order to reduce administrative lags in ECTEL’s public consultation processes and to enable a reasonable degree of transparency by sharing of views submitted, ECTEL hereby recommends that parties desirous of making contributions to the consultations should follow the procedures outlined below
1.Responses to consultations should be clearly labeled as a response to the particular ECTEL consultation and correctly referenced by title.
2. Documents should contain; the Name of Party/Licensee/NTRC commenting, address, telephone, fax number and email contacts of commentary author or corporate officer(s) responsible for document. This information will enable ECTEL to clarify any comments where necessary, or to facilitate follow-up dialogue by ECTEL where required.
3. Where specific recommendations require it, commenting parties should indicate clearly via a “Yes” or “No” response, whether they concur or disagree with the recommendation and provide explanations/reasons for each response.
4. Where parties have no view or interest in expressing a view on a specific recommendation, parties should indicate “no comment” and number appropriately.
5. Responses/comments to specific recommendations should be double spaced and numbered in sequence with the recommendation. Where comments are extensive, paragraphs should be numbered. Pages should be numbered.
6. Commenting parties should avoid making comments in the form of tracked changes to consultation documents.
7. Where possible, comment documents should be submitted in PDF format.
8. Where possible, parties should make explicit reference to academic articles, legislative provisions in other jurisdictions, or other sources relied on, and should provide copies of these together with comments. Accurate citations of resources relied on will suffice if copies cannot be provided.
9. If relevant, parties commenting on specific provisions of legal language should propose alternative language where possible. Such language should be appropriately highlighted and double spaced. Parties should avoid proposing alternative language in tracked changes to the consultation document.
10. Comments may be submitted via letter, e-mail or fax, but should be submitted via one method only. Only comments submitted via e-mail may be acknowledged.
11. Commenting parties should expressly indicate or highlight which parts of comment documents contain commercially sensitive or confidential information that should not be published.